SytelineMaster

Recurring Vouchers are designed to handle repetitive vouchers each month, where basically, only the Invoice Date, Distribution Date and Due Date change each month. The steps to set up a Recurring Voucher are as follows:

1. Open Recurring Vouchers form (in SL4, SL5 and SL6 go to Vendor – Recurring Vouchers) New (or add)
   Enter the Vendor Number
   Voucher (allow system to assign the next voucher number)
   Distribution Date (defaults to current date. This date will be designated at time of Recurring Voucher Generation for new vouchers)
   Invoice Date (this is the date of the month that will be used for subsequent vouchers generated)
   Due Date (automatically calculates based on terms of vendor and invoice date)
   Purchase Amount (the amount of the voucher that will be generated each month)
   NOTE: This amount may be updated after the recurring voucher has been generated if needed. If amount is updated, the distribution amount will also need to be updated
2. Voucher Distribution
   Add the necessary distributions to fully distribute the Purchase Amount of this voucher

With the steps above, you have created your template voucher. You can now generate this voucher for a new month as needed. The steps to generate the Recurring Voucher are as follows:

• Open A/P Recurring Voucher Generation (in SL4, SL5 and SL6 go under Vendor – A/P Activities – Recurring Voucher Generation)
• Select the range of vendors who have recurring vouchers created, or leave blank to generate for all vendors
• Enter new month of voucher (example, you created the recurring voucher in February, and want to create a voucher for March. The new month would be 03)
• Enter new voucher year (this will only occur when generating vouchers for January)
• Enter Distribution Date (this will be date the voucher will be posted in the GL)
  Process

NOTE: You can review and update these vouchers in A/P Vouchers and Adjustments prior to posting.