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Basic set up need to process cross site payments

April 26th, 2014 Leave a comment Go to comments

Syteline multi-site supports centralized AR payment process.  Here are the basic set-up steps

1.  Site Groups

Create a site group that contains all sites that will be sharing cross-site A/R Payments

NOTE:  All sites within the group must have the same domestic currency

2.  Replication Rules

Set up Replication Rule for category A/R for each site within the Site Group

Interval Type = Transactional

3.  Inter-Site Parameters

Add record for all From Site/To Site combinations

Populate Inter-Site Accounts on Payment Tab

4.  Accounts Receivable Parameters

Populate the Site Group field

Once the Basic Set-Up has been performed, you should be able to see invoices from all sites within the Site Group in the A/R Quick Payment Application grid.   However, Open Credits from remote sites will not appear in the A/R Quick Payment grid.   Those credits should be applied to invoices in remote site prior to entering payment in Payment site.

Example of journal entries for cross-site payment posting:

Three sites exist for Entity XYZ. Site A is designated as the centralized collection site where all customer payments are collected. If Site A receives a $300 payment from a customer to pay 3 invoices, each from a different site, the following journal entries must occur.

  1. Invoice customer – $100 from each entity.
Site A transactions: Debit Credit
A/R $100
Sales $100
Site B transactions: Debit Credit
A/R $100
Sales $100
Site C transactions: Debit Credit
A/R $100
Sales $100
  1. Post payment of $300 – distribute $100 to each entity.
Site A transactions: Debit Credit
Cash $300
A/R $100
Inter-Site Liab (Entity B) $100
InterEntity Liab (Entity C) $100
Site B transactions: Debit Credit
InterEntity Asset $100
A/R $100
Site C transactions: Debit Credit
InterEntity Asset $100
A/R $100

NOTE: To reverse the inter-site transactions; each site will create a manual entry when corporate pays cash to the sites.

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