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CRP Script

CRP – INVENTORY CONTROL

  • Set up parameter files
  • Determine item structure for Item Master.  Determine what will be inventory items and non-inventory items.
  • Determine structure for Product Codes/Distribution Accounts.
  • Set up master files
    • Item Master
      • Purchasing information
      • Manufacturing information
      • Costing information
      • Engineering information
      • Sales information
    • Product Codes/Distribution Accounts
    • Warehouse Master
    • Stock Locations
      • Nettable/non-nettable
      • Temporary/permanent
    • Reason Codes for miscellaneous inventory transactions
    • Set up Customer/Item and Vendor/Item Cross References
    • Determine valid item/stockroom locations for each inventory item & ranking
    • Determine use of lot tracking and/or serial tracking
    • Determine use of item reservations
      • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements:
        • Item maintenance, including BOMs
        • Product Code/Distribution Accounts maintenance
        • Warehouse orders and transfers
        • Use of miscellaneous inventory transactions
        • Cycle count
        • Physical inventory
        • Periodic procedures and utilities
          • Rebalance utilities
          • Cost roll-ups
          • Roll current unit cost to standard unit cost
          • Delete transactions/locations/lots/serial numbers
          • Set item PTD and YTD totals to zero
  • Determine reports and/or documentation to be used for all procedures – SyteLine and internal
  • Establish guidelines for retention of documents and reports – printing hard copies or printing to the terminal

CRP – BOM

  • Set up master files
    • Work Centers – scheduling & costing information
    • Machine Master
    • Maintenance schedules
    • Cells
    • Create current routings and bills of material for manufactured items
    • Perform BOM utilities to create standard routing/BOM
      • Low Level Processor
      • BOM Cost Roll-up
      • Roll Current Unit Cost to Standard Unit Cost
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements:
    • BOM maintenance
    • Periodic procedures and utilities
      • Cost roll-ups
      • Roll current unit cost to standard unit cost
      • Delete utilities
      • Substitutions
  • Determine reports and/or documentation to be used for all procedures – SyteLine and internal
  • Establish guidelines for retention of documents and reports – printing hard copies or printing to the terminal


CRP – ENGINEERING CHANGE NOTICES

  • Set up codes
    • Priority Codes
    • Reason Codes
    • Distribution Codes
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements:
    • Use of Engineering Change Notices for items, estimates, and/or jobs
      • Guidelines for use
      • Requests
      • Flow of documentation through system
      • Changes to
      • Revision tracking
      • Approval
  • Determine reports and/or documentation to be used for all procedures – SyteLine and internal
  • Establish guidelines for retention of documents and reports – printing hard copies or printing to the terminal


CRP – ORDER ENTRY

  • Set up parameter files
  • Set up master files, creating examples of each possible type of record or situation that may occur
    • Customer Master
    • Ship-To Addresses
    • Salesperson Master
    • Billing Terms
    • Ship Via Codes
    • Shipping Return Reason Codes
    • Customer Hold Reason Codes
    • Set up Customer/Item cross-references
    • Determine use of Drop Ship To’s
    • Tax codes
      • Determine requirements for reporting on sales tax collected
      • Establish required tax codes
      • Establish procedures for assessing sales tax on orders
      • Pricing
        • Review requirements
        • Establish pricing by some combination of available methods
        • Determine procedures for price changes
        • Determine procedures for exceptions to existing pricing
        • Determine procedures for new item pricing and/or modifications to items
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
    • Customer Order Entry – steps
      • Create order
      • Print Order Verification
      • Verify on-hand, available to ship
      • Print Order Pick List
      • Ship items
      • Print Packing Slip
      • Print Bill of Lading
      • Invoice order
      • Close order after invoicing
    • Customer Order Entry – types of orders to consider
      • Regular/blanket in stock
      • Regular/blanket manufacture to order
      • Regular/blanket conversions
      • Regular/blanket spare parts
      • Regular/blanket services
      • Other

CRP – ORDER ENTRY (contd.)

  • Changes to existing orders
  • Managing back orders – completing/not completing
  • Expediting orders
  • Progressive billing – use and management
  • Stopping/re-releasing orders
  • Order cancellations
  • Shipping return procedures
    • Use of RMAs to manage
    • Flow of documentation through the system
    • Notification to shipping department and customer service/accounting          for credit to customer
    • Perform shipping return
    • Inspection of returned goods and return/not return to inventory
    • Generation and control of credit memos
    • Un-ship (prior to invoicing)
    • Use of credit holds and credit limits
      • Compliance and exceptions
      • Changes to credit limit
    • Order Inquiry handling by customer service
    • Reserving inventory for orders
    • Adjustments to price after invoicing
    • Commissions
      • Use of SyteLine commission structure or external
      • Management of calculation
      • Adjustments to
      • Payment through AP or Payroll
    • Routine utilities and procedures
      • Closing orders
      • Purge Customer Order Audit Trail
      • Rebalance Customer Order/Posted Balance
      • Balance History
      • Period/Year end Procedures
      • Delete and purge transactions
  • Determine reports and/or documentation to be used at each step – SyteLine and internal
  • Establish guidelines for retention of documents and reports – printing hard copies or printing to the terminal

CRP – PURCHASING

  • Set up parameter files
  • Set up master files, creating examples of each possible type of record or situation that may occur
    • Vendor Master and remit to vendors
    • Billing Terms
    • Ship Via Codes
    • Drop Ship To’s
    • Receiving Return Reason Codes
    • Set up Vendor/Item cross-references
    • Determine use of Drop Ship To’s
      • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
        • Purchase Requisitions – if and for what items
        • Purchase Order Entry – steps
          • Create purchase order
          • Verify cost
          • Print Purchase Order
          • Print purchasing Receiving List
          • Receive items
          • Close order after vouchering (AP)
    • Purchase Order Entry – types to consider
      • Regular/blanket for inventory stock items
      • Regular/blanket for non-inventory items
      • Regular/blanket Customer Orders – cross-reference or not
      • Regular for Job Orders – cross-reference or not
      • Regular for inter-company purchases
    • Lot/serial controls on purchases
    • Expediting Purchase Orders
    • Canceling Purchase Orders
    • Managing back orders – completing/not completing
    • Receiving returns
      • Use of RMAs to manage
      • Flow of documentation through the system
        • Notification to receiving department and accounting for credit from vendor
      • Perform receiving return
    • Un-receive (prior to vouchering)
    • Use of PO Change Orders
      • Determine use of Vendor Communications Log

CRP – PURCHASING (contd.)

  • Routine utilities and procedures
    • Closing Purchase Orders
    • Closing Change Orders
      • Review and update Purchased Current Unit Cost if vouchered cost does not equal received cost
      • Purge Purchase Order Audit Trail
      • Rebalance items
      • Delete utilities
      • Determine reports and documentation to be used – SyteLine and internal
        • Determine how purchasing requirements will be determined – Purchase Requirements Report or MRP
        • Determine if tax codes are to be used for purchasing
          • Establish tax codes as required
          • Establish procedures for assessing use tax
          • Determine reporting requirements for use tax on purchases

CRP – ACCOUNTS PAYABLE

  • Set up parameter files
  • Set up master files, creating examples of each possible type of record or situation that may occur
    • Vendor Master and remit to vendors
    • Salesperson Master
    • Billing Terms
    • Ship Via Codes
    • State Master
    • Vendor Payment Hold Reason Codes
    • Bank Codes
    • Set up Vendor/Item Cross-references
    • Establish tax codes as required
      • Establish procedures for assessing use tax
      • Determine reporting requirements for use tax on purchases
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
    • Vouchering
      • From purchasing
      • Manually through Vouchers & Adjustments
      • Generating recurring vouchers
      • Distributing manual and recurring vouchers
    • Voucher Adjustments
      • From purchasing returns
      • Manually through Vouchers & Adjustments
      • Distributing voucher adjustments
    • Payment processing
      • Manual check posting
      • Generation of standard checks
      • Manual addition of standard checks
      • Selection of check distributions
      • Check printing and posting
    • Void checks prior to posting and after posting
    • Putting vendors and/or vouchers on hold
    • Use of Vendor Communications Log
    • Routine utilities and procedures
      • Year end procedure
      • Delete transactions
      • Deactivate posted transactions
      • Generate currency gains/losses
      • Purge Vendor Master Audit Trail

CRP – ACCOUNTS PAYABLE (contd.)

  • Determine reports and documentation to be used – SyteLine and internal
    • Establish procedures for retention of documents and reports – printing hard copies or printing to the terminal

Accounts Payable Cut-Over Procedures:

  • Order checks
  • Set up recurring vouchers
  • Enter all AP open vouchers at cut-over date into Vouchers & Adjustments (this includes those items vouchered in the existing system – i.e. already recorded in general ledger on the existing system)
  • Enter all AP open payments, if any, such as an un-applied deposit on a vendor’s account at cut-over date into Payments
  • Post Vouchers & Adjustments and Payments files to AP Distribution Journal
  • Purge AP Dist. of all transactions
  • Print AP Aging.  Verify vendor balances to AP Aging on existing system.
  • Enter outstanding checks into Bank Reconciliation file

CRP – ACCOUNTS RECEIVABLE

  • Set up parameter files
  • Set up master files, creating examples of each possible type of record or situation that may occur
    • Customer Master
    • Ship-To Addresses
    • Salesperson Master
    • Billing Terms
    • Ship Via Codes
    • Bank Codes
    • Establish tax codes as required
      • Determine requirements for reporting on sales tax collected
      • Establish procedures for assessing sales tax on orders
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
    • Invoices, debit memos, and credit memos
      • Generate from Order Entry
      • Price Adjustments generated in Order Entry
      • Create and print from Accounts Receivable
        • Uses for AR invoices, debits, and credits
        • Distributing AR invoices, debits, and credits
      • Invoice posting
      • Transactions review
    • Payments
      • Distributions to invoices
      • Prepayments tied to Customer Orders
      • Open payments
      • Non-AR payments
      • Payment posting
      • Re-application of open payments
      • Re-application of open credits and debits
    • Add bank deposits to Bank Reconciliation file
    • Process finance charges
    • Review posted transactions for open transactions
    • Collections, statements, dunning letters
    • Use of Customer Communications Log

CRP – ACCOUNTS RECEIVABLE (contd.)

  • Routine utilities and procedures
    • Rebalance Customer Order/Posted Balance
    • Balance History
    • Period/Year end Procedures
    • Delete and purge transactions
    • Deactivate Posted Transactions
    • Purge Customer Audit Trail
    • Generate Currency Gains/Losses
    • Determine reports and/or documentation to be used – SyteLine and internal
      • Establish procedures for retention of documents and reports – printing hard copies or printing to the terminal

Accounts Receivable Cut-Over Procedures:

  • Order invoices and statements
  • Enter all AR open invoices at cut-over date into Invoices, Debits, & Credits screen (this includes those items invoiced in the existing system – i.e. already recorded in general ledger on the existing system)
  • Enter all AR open payments, if any, such as an un-applied deposit on a customer’s account at cut-over date into Payments
  • Post Invoices, Debits & Credits and Payments files to AR Distribution Journal
  • Purge AR Dist. of all transactions
  • Print AR Aging.  Verify customer balances to AR Aging on existing system.
  • Enter deposits in transit into Bank Reconciliation file

CRP – GENERAL LEDGER

  • Establish Chart of Accounts
  • Set up parameter files
  • Determine financial reporting requirements
  • Determine use of Budgets and Plans
  • Set up accounting periods
    • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
      • Posting journals
      • Standard entries and recurring journals for those entries
      • Correcting journal entries
      • Creation and generation of financial statements
      • Using Bank Reconciliation
      • Periodic procedures and utilities
        • Updating accounting period
        • Maintaining budgets and plans
        • Maintaining chart of accounts
        • Year-end closing
    • Account analysis
    • Determine reports and/or documentation to be used – SyteLine and internal
      • Establish procedures for retention of documents and reports – printing hard copies or printing to the terminal

General Ledger Cut-Over Procedures:

  • Enter accounting periods for current year and other years, as applicable
  • Enter net monthly GL account balances into a Balances journal for the current YTD and prior year, if applicable (this includes those items posted in the existing system – i.e. already recorded in general ledger on the existing system)
  • Load budgets and plans
  • Post Balances journal
  • Reconcile posted GL balances to current system

CRP – PRODUCTION PLANNING/CONTROL

  • Set up parameter files
  • Set up master files
    • Shop Calendars
    • Holidays
    • Employees
  • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
    • Determine how manufacturing requirements will be determined – Purchase Requirements Report or MRP
    • Job cycle – steps
      • Create job and copy item routing/BOM
      • Modify job routing/BOM
      • Release job
      • Job paperwork and dispatch list
      • Post transactions through backflushing or transaction entry
      • Lot controlled items on jobs
      • Job analysis
      • Close job
      • Lot/serial tracking finished goods
    • Job cycle – types
      • Manufacture to stock
      • Manufacture cross-referenced to Customer Order
    • Production schedule cycle – steps
      • Create production schedule and copy item routing/BOM
      • Modify PS routing/BOM
      • Set up PS releases
      • Paperwork and dispatch
      • Issue material to floorstock locations as appropriate
      • Report production to work centers
      • Report complete production
      • Run end of period costing procedure
      • Review variances
    • Modifying job/production schedule routing/BOM
    • Determine use of backflushing and/or manual reporting
    • Cross-referencing Purchase Orders
    • Job splitting
    • Job merging
    • Stopping  jobs/production schedules
    • Canceling jobs/production schedules

CRP – SCHEDULING/CAPACITY PLANNING

  • Set up parameter files
  • Set up master files
    • Departments
    • Shop Calendars
    • Holidays
    • Work Centers – Scheduling & Costing
    • Cells
    • Machine
    • Machine Maintenance
    • Determine scheduling methods – finite/infinite, backward/forward, move, queue
    • Determine scheduling method for each Work Center
    • Determine how to use scheduling priorities
      • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
        • Use outputs to review Work Center capacity
          • Analyze job schedules and production schedules in terms of load on Work Center capacity
    • Use global priority setting and scheduling methods
    • Use individual priority setting and scheduling methods

CRP – COSTING

  • Determine costing method(s) to be used
  • Set up parameter files
    • Procedures to be considered and tested, including how-to, responsibility, frequency, reporting requirements
      • Determine cost type & method by item
      • Overhead rates
        • Basis – material, labor, machine
        • Valuation
        • Changes
        • Routine evaluation
    • Work Center costing
      • Labor and machine rates
      • Efficiency
      • Crew size
      • Period based accounts setup
      • Changes at Work Center
      • Changes to Job/Production Schedule routing
      • Routine evaluation
    • Employee Labor Rates
      • Valuation determination
      • Changes
      • Routine evaluation
    • Determine Current Unit Cost for purchased and manufactured items
    • Roll Current Unit Cost to Standard Unit Cost for standard cost items
    • Costing method changes to existing items, new items
    • Item cost reviews (cost comparison)
    • Product Code account determinations
    • Maintenance of BOM costs
      • Review of and utilities to update
      • Scrap factor determination
    • Purchase costing review
      • Differences in Purchase Order Plan Cost and Item Cost
      • Update of Purchased Current Unit Cost for vouchered cost
      • Freight cost analysis
    • Capitalization of landed costs
    • Job cost analysis
    • Period based costing analysis
    • Review of material transactions

CRP – COSTING (contd.)

  • Review of journal entries
    • Purchasing variances
    • Non-inventory item costs
    • Job costing variances
    • Period based costing variances
    • Sales and cost of sales
    • General Ledger analysis
      • Budget vs. Actual
      • Current vs. Prior Year
      • Departments

CRP – MRP

  • MRP Logic – methodology
  • Forecasting – data requirements
  • MPS – schedule, controls
  • Rough Cut Capacity Planning – capabilities, process
  • MRP Detail Information – ownership
  • MRP “Firm” Planned Orders – process, paperwork
  • Exception Messages – priority, control, paperwork
  • Regeneration vs. Net Change – when, how, who
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